How it works
How a company headshot day works
A clear plan for the coordinator, a quick and easy experience for everyone else, and consistent photos at the end. Here is what to expect when we photograph your team at your New Jersey office.
Four steps
From first email to finished photos
01
Plan
We agree on the date, the room, the backdrop and the look, and you share a short preparation guide with your team.
02
Schedule
You set the order of the day around meetings and departments, and we work to it so nobody loses an afternoon.
03
Photograph
Rob sets up a full studio in a conference room in about 20 minutes and coaches every person through it.
04
Deliver
The selected portraits are retouched, and you receive a consistent set ready for your website, LinkedIn and directory.
1. Planning
We confirm the headcount, location and date, and agree on the look: backdrop color, office background or a mix. If you already have headshots, send a few so we can match them. Our what to wear guide is ready to forward to your team.
2. The order of the day
You decide how people come through: by department, by floor or as calendars allow. The setup stays in place for the session, so anyone pulled into a meeting can come back later.
3. The day itself
We arrive early and build a full studio in your room in about 20 minutes. Each person gets guided posing and expression coaching, sees their frames on screen, and heads back to work. Group and leadership photos can be added at the end.
4. Retouching and delivery
The selected portraits are professionally retouched, and you receive a consistent set ready for your website, directory and LinkedIn. We confirm delivery timing when we plan the day.
For the coordinator
Your checklist
- Book a room of about 10 by 12 feet
- Let the team know the order of the day
- Forward the what to wear guide
- Tell building security we are coming
- Point us to the room, and that is it
Questions
Planning questions
How far ahead should we book?
Earlier is better, especially for larger companies and busy seasons. If you are working to a deadline such as a website launch or annual report, tell us when you first get in touch.
What do you need from us on the day?
A room of about 10 by 12 feet, an outlet, and one point of contact. If your building has visitor, vendor or loading dock requirements, tell us in advance and we will work through them with you.
What if someone is out sick or traveling?
We can plan a make-up session, photograph them at another office, or see them at the Freehold studio on the same setup.
Who chooses the final images?
Either each person picks their own, or one coordinator approves the selections for everyone. We agree on the approach when we plan the day.
Ready to plan your headshot day?
Send the headcount and a few possible dates, and we will take it from there.